Office-Management
English, German
About the company
Speedinvest is a leading early-stage venture capital firm with more than €1bn AuM and 40 investment managers based in Berlin, London, Munich, Paris, and Vienna. Our dedicated sector-focused teams are the first to fund Europe's most innovative technology startups and our in-house operational experts are on-hand to offer founders ongoing support with growth, HR, market expansion, and more. Wefox, Bitpanda, TIER Mobility, GoStudent, Wayflyer, Open, CoachHub, Schüttflix, TourRadar, Adverity, and Twaice are among our portfolio of 250+ companies.
We are looking to expand our team and are hiring a full-time Office Manager for our Vienna office.
Job Description
Responsible for the smooth running of the office - including managing all suppliers and services.
Working closely with the team to gather feedback and constantly come up with new ways to ensure the Si office is a welcoming, friendly and productive environment for the team and our customers
Welcoming our guests, customers and interviewees and ensuring they have a great experience from the first moment they set foot in our office
Liaising with the IT Team to ensure that all devices / Wifi are running smoothly
Accepting post, booking appointments, organizing meetings, and preparing meeting rooms for our MDs
Processing inquiries of and providing general support to the team on a daily basis
Managing the generic office@speedinvest email address and liaising with the relevant stakeholders if needed
Keeping the kitchen fully stocked with fresh and delicious supplies for the team
Organizing monthly team lunches / drinks / dinners
Ensuring office is fully stocked with all supplies needed
Optimizing, automating and documenting office management processes
Requirements
As someone who will need to be plugged into the needs of the team and be in constant contact with people, you should be a socially-minded individual who likes being around other people
At least two years of relevant work experience, ideally in office management and/or hospitality
Affinity to tech tools and very good MS Office knowledge, ideally also experience with G-Suite
Fluent in German and English, with excellent communication skills
You set yourself apart with a structured, hands-on, and proactive approach and are happy to support your colleagues
Excellent organizational skills and ability to identify tasks and work effectively without supervision
According to Austrian law we are required to state a minimum salary for this position. The expected minimum salary for this role is EUR 40,000.00 gross annually. The salary will be a competitive package based on previous work experience, hence overpayment is possible.
Benefits
A unique chance to step into the world of venture capital and startups, An innovative environment with a growth mindset, The chance to be part of an international; driven; talented and results-oriented team, The opportunity to continuously learn and grow including further development, An opportunity to leave your suits behind and wear sneakers to work, Flexible work environment and the ability to work from home on a regular basis
Speedinvest believes in equal opportunities for everyone and encourages diversity and inclusion. We want to encourage applicants with diverse backgrounds to apply for this role. We process all applications without regard to gender, nationality, race, colour, religion, age, disability status, sexual orientation or marital status.